105th Meeting of Board of Directors held on 6th Oct. 2006.

MINUTES OF THE 105th MEETING OF THE BOARD OF DIRECTORS OF GHRSSIDC HELD ON 6th October, 2006 at 10.30 A.M. AT THE HEAD OFFICE AT CRAFTS COMPLEX, NEUGINAGAR, PANAJI-GOA
 
The following members were present  
     
1) Mrs. Victoria R. Fernandes, MLA Chairperson
     
2) Shri Savio De Souza Director
     
3) Shri Keshav K. Kamat Director
     
4) Shri Girish Chodankar Director
     
5) Shri Nilesh S. Pednekar Director
     
6) Shri Manuel Vaz Director
     
7) Shri Dinesh Nair, Director
     
8) Shri H.T. Toraskar,
Under Secretary (Industries)
Special Invitee
     
9) Shri Nikhil U. Desai Managing Director
     
 
Item No.1 :Leave of Absence
 
Mr. William Gonsalves, Mr.Venkatesh A. Dessai, Mr. Prasad R. Naik Dessai, Directors remained absent without intimation. No leave of absence was granted to-them as decided in 103rd Board Meeting.
 
Item No.2: Confirmation of the Minutes of the 104th Board Meeting
 
M.D. read out the Minutes and Action taken report of the 104th Board Meeting of the Corporation and after further deliberations / discussions, the minutes were confirmed with the following changes/suggestions.

Item No.3 :
 
M.D. informed the Board that he met Shri Keshav Kamat on two occasions and discussed about the reasons for losses and further informed that they will again meet in near future to study the reasons behind the losses and the report will be submitted to the Board in the next board meeting.
 
Item No.4 :
 
M.D. informed the Board that in the 26th Annual General Meeting held on 29/9/2006 during the Approval of Accounts, the matter came up for discussion and the share holders of the company strongly expressed their displeasure at the losses made by the Corporation during the financial year 2005-06. During the discussion, Shri Girish Chodankar pointed out that the Board of Directors should have been invited for the AGM. After a detailed discussion, it was resolved to comply with the provisions of the Companies Act, as well as the Memorandum & Articles of Association of the Company and authorised Managing Director to consider the appointment of Company Secretary on retainer ship basis and suggested that the name of Shri Sanjeev Dessai, Shri Sadashiv Vaze and Shri S.V. Shet could be considered for the post of Company Secretary. It was also decided that in future all the Directors of the Board may also be called for the AGM.
 
Item No.9 :
 
The matter again came up for discussion and M.D. informed that 'a separate item has been placed in this Board Meeting for consideration, highlighting the progress made by the Corporation in the last 6 months. After a detailed discussion, the proposed bonus/ ex-Gratia was not considered for payment and it was decided to withdraw the agenda item no.9 and the matter was deferred for discussion and consideration in the next Board Meeting for consideration.

 

Item no.12 :
 
M.D. brought to the notice that as per the approval of DC (H), the proposed Crafts Bazaar which was to be held from 11th to 20th March, 2007, a request letter was sent to Kala Academy for booking of the place. However, they have informed that the place is not available for holding the Crafts Bazaar on the above dates. After brief discussion, it was decided that another place at Mapusa near Bodgeshwar Devasthan may be considered for the period from 15th February to 25th February, 2007 for holding the Crafts Bazaar and further requested Shri Nilesh Pednekar, Director to find out and finalize the exact location / place for holding the Crafts Bazaar in the year 2007.
 

Any other Item
 
(2) M.D. informed the Board that the draft replies of the audit inquiries raised by the CAG (Audit) will be placed in the next Board Meeting.
 
(3) M.D. informed the Board that the modalities are being worked out for official tour programme of the Directors to Kerala. After brief discussion, it was decided that the tour may be conducted after the 12th January to 22nd January 2007 and authorised M.D. to finalize the necessary tickets and booking of hotels, etc. for the tour.
     
Item No.3   Restoration of activity of Procurement and Distribution of plastic granules among small scale units
 
M.D read out the agenda item no.3 and explained in detail the objective of the concerned proposal to the Board and the measures to be taken to increase the profitability of the Corporation by undertaking various new activities. Mr. Keshav Kamat supported this proposal and mentioned that this will not only help the SSI units in Goa which require granules to the tune of 2000 tonnes per month but it will enable the Corporation to generate good profits. Mr. Savio de Souza suggested that the GHRSSIDC should take distribution agency / dealership of tar and PVC pipes as the same is in great demand all over the state. After detailed discussion, the Board approved the restoring of the activities of procurement and distribution of Plastic granules to the SSI units and authorised M.D. to take necessary action in the matter. The Board also approved the suggestion of Mr. Savio de Souza to take up the dealership of Tar and PVC pipes from reputed companies. The Board authorized Managing Director to complete the necessary formalities in this regard.
     
Item No.4  
Proposal for obtaining Dealership status with respect to, various products manufactured by Large Scale Industries and MNC companies
 
M.D. read out the agenda item no.4 and explained the objective of the concerned proposal to the Board and further informed that in order to achieve good results and increase the profitability of the Corporation, it is necessary to obtain the dealership / agency of the Companies / Small Scale Industries as put up in the agenda. Mr. Keshav Kamat and Mr. Girish Chodankar appreciated the proposal put forth by the management and the officials of the Corporation which they felt would go a long way in improving the profitability. After brief discussion, the Board passed the following resolution.
 

RESOLUTION NO. 1016
 
"Resolved that obtaining of dealership of the following companies to cater to the needs of the Govt. / Semi Govt./ Autonomous Bodies be and is hereby approved."
   
(1) M/s. D-Link India Ltd
   
(2) M/s. Xerox India Ltd.
   
(3) M/s. Apollo Tyres
   
(4) M/s. L.G. Industries
   
(5) Lenovo Computers ltd
   
(6) M/s Canon Ltd
 
"Resolved further that Managing Director be and is hereby authorised to enter into a memorandum of understanding, fixation of terms of dealership, dealership rates and other related activities and to take further necessary action in the matter."
   
Item No.5: Appointment of Manager (Accts) and one Asst. Engineer on contract basis.
 
M.D. read out the agenda item no.5 and explained the objective of the concerned proposal to the Board and after detailed discussion, the Board agreed in principle to appoint Retired Govt. Officers for a period of one year on contract basis to one post of Manager (Accts) and one post of Asstt. Engineer and further authorised Chairperson to select a suitable candidate for the post of Manager (accts). The Board also approved the proposal of appointing one retired Asst. Engineer from the Public Works Department to the post of Asst. Engineer on contract basis by releasing an advertisement in one local daily. The Board also authorised the Managing Director to fix the pay and allowances of these officers as per the existing rules applicable in the case of re-employment of Retired Government Pensioners.
   

Item No.6 Approval of Discount Scheme for sale of Handicrafts items through Emporia
 
M.D. read out the agenda item no.7 and explained the objective of the concerned proposal to the Board and after brief discussion, the Board agreed for the Discount Scheme to be implemented through the Emporia on sale of handicrafts products as per the resolution below:
 
"Resolved that the Discount Scheme as detailed below be implemented through the Emporia on sale of Handicrafts Items be and is hereby approved. With immediate effect."
     
(a) Sale upto Rs.500/- per head
no discount
     
(b) Sale between Rs.500/- to Rs.1000/- per head
5% discount
     
(c) Sale above Rs.1000/- to Rs.1500/- per head
7.5% discount
     
(d) Sale above Rs.1500/- per head
10% discount

 

"Resolved further that Managing Director be and is hereby authorised to take further necessary action in the matter."
     
Item No.7   Leasing of Weiqhbridge at Kakoda to private parties on royalty basis.
 
M.D. read out the agenda item no.7 and explained the objective of the concerned proposal to the Board. The Board noted the same and approved the leasing of weighbridge at Kakoda to eligible private parties on yearly rental basis by floating tenders in local newspapers. Board further approved the minimum price bid to be fixed as Rs.30000/- per annum.
     
Item no.8  
Obtaining financial assistance to set up crafts design and technical development institute through scheme of Development Commissioner (Handicrafts) Govt. of India
 
M.D:. read out the agenda item no.8 and explained the objective of the concerned proposal to the Board. The Board approved the proposal to obtain financial assistance to set up crafts design and technical development institute through scheme of Development Commissioner (Handicrafts) Govt. of India. Managing Director informed the Board of Directors that the Goa Housing Board has shown its willingness to sell a built up area of 455 sq. mtrs approx.
 

at the rate of 6000/¬per sq. mtr. for setting up of Technical Development Institute and that the funds for the same would be obtained from the D.C. (Handicrafts). In addition the leather training machinery, which was located at Crafts Complex, could be shifted in this Technical Institute and additional computers and training machinery will be installed at this Institute, which would be one of its kind in south Goa for imparting training to unemployed youth and rural artisans. The Board approved this proposal and the Board passed
 
RESOLUTION NO. 1017
 
"Resolved that the proposal to obtain financial assistance from Development Commissioner (Handicrafts), New Delhi for setting up Crafts Design and Technical Development Institute be and is hereby approved."
 
Resolved further that the proposal for purchase of built up area admeasuring 455 sq. mtrs approx. belonging to Goa Housing Board premises at Davorlim, Goa the rate of Rs.6000/- per sq. mtr. for setting up of the Crafts Design and Technical Development Institute be and is hereby approved."
 
"Resolved further that Managing Director be and is hereby authorised to take up the matter with the Goa Housing Board, Govt. of Goa and D.C. (Handicrafts), New Delhi to obtain financial assistance under the scheme for implementation of the Crafts Design and Technical Development Institute be and is hereby approved."
 
"Resolved further that Managing Director be and is hereby authorised to take necessary action in the matter.

 

ANY OTHER MATTER
 
Regarding Advertising Rights on kiosk. M.D. informed that a tender had been floated in the newspapers inviting applications from eligible parties for grant of exclusive advertisement rights on kiosk allotted under erstwhile Deendayal Swayam Rojgar Yojana. In response to the tender three parties mainly Magnum Advents Pvt. Ltd., Panaji, Cosmos Advertising Agency, Hubli and Adon Sinages Hubli responded. M.D. informed that Magnum Advents P. Ltd., Panaji had quoted the highest amount of Rs.2000/- per kiosk per year and was fulfilling the necessary criteria. Additional details were sought from the respective parties such as the experience possessed by the party in advertising in kiosks, and the client list. Accordingly Magnum Advents and Cosmos Advertising had submitted the details. Magnum did not submit the supporting documents. M.D proposed that Magnum Advents Panaji may be considered for allotment of advertising rights.

He also informed that the kiosk owners may object to the proposal of theCorporation to set up advertisement hoardings. Mr. Savio de Souza and Mr. Girish Chodankar suggested that the Corporation may share some revenue at the rate of Rs.500/- per kiosk per year with the kiosk owners so that they agree to this proposal. After a thorough discussion and considering the experience possessed by Cosmos Advertising the Board of Directors unanimously decided to allot the exclusive advertising rights to Cosmos Advertising Agency, Hubli for advertising on kiosks provided he matches the rates quoted by M/s. Magnum Advents, Panaji. Further, the Board authorised the M.D. to obtain the concurrence of the kiosk owners in writing and to share a profit of Rs.500/- per kiosk per year on those kiosks where advertisement rights were obtained.
 
Regarding sale of fenny bottles
 
M.D. informed the Board that GHRSSIDC had participated in a exhibition organized by Goenkarancho Ekvott in New Delhi in November, 2005. He further informed that in September 2006 the balance material such as handicrafts and other related items which was lying unused at Goa Sadan Delhi had been brought to Goa. The Corporation had taken 360 bottles of liquor at New Delhi for selling and display at goenkarancho Ekvott Festival held in November, 2005. During the recent visit of the officials of GHRSSIDC, below mentioned bottles were handed over to Mrs. Suman Kurade of Goenkarancho Ekvott as per Chairperson's instructions.
         
Sr. No
Item
QTY(Bottles)
Cost price including Excise
Sold Rate
         
1.
Cashew Fenny CASULANA
67
115
180
         
2.
BIG BOSS
29
140
180
         
3.
SERENADE
44
140
180
         
4.
MINIATURE
31
35
40
         
5.
COCONUT FENI BIG BOSS
41
120
180

The Corporation had received a proposal from Mrs. Suman Kurade that she was ready to purchase 181 nos big fenny bottles and at an averagepurchase rate of Rs.131/- per bottle 31 nos miniature fenny bottles at the rate of Rs.40/- each. Since the condition of the bottles and the packaging was bad, M.D. informed that the average price of the above bottles was working out to be Rs.112.5. M.D. therefore put up the matter before the Board for necessary decision. After a thorough discussion, the Board felt that it would be better to dispose off the bottles at the average price of Rs.131/ per big bottle, and at the rate of Rs.40/- per miniature bottle, since it would be more expensive to get the bottles back to Goa which will result in additional expenditure on transportation and wastage on account of breakages. The Board therefore approved the above proposal .
 
The meeting ended with a vote of thanks to the Chair.
 
 
(NIKHIL DESAI)
MANAGING DIRECTOR