102nd Meeting of Board of Directors held on 17th March 2006

MINUTES OF THE 102nd MEETING OF THE BOARD OF DIRECTORS OF GHRSSIDC HELD ON 17th, March, 2006 at 11.00 A.M. AT HOTEL MANDOVI, PANAJI
 
The following members were present
     
1) Mrs. Victoria R. Fernandes, MLA Chairperson
     
2) Shri Savio De Souza Director
     
3) Shri Dinesh K. Nair Director
     
4) Shri Girish Chodankar Director
     
5) Shri Nilesh S. Pednekar Director
     
6) Shri Venkatesh A. Dessai Director
     
7) Shri Prasad R. Naik Dessai Director
     
8) Shri Manuel Vaz Director
     
9) Santosh A. Borkar Managing Director
     
 
Item No.1: Leave of Absence
 
Leave of Absence was granted to the Directors
(1) Shri Keshav K. Kamat,
(2) Shri William Gonsalves and
(3) Secretary (Industries).
 
Item No.2: Confirmation of the Minutes of the 101st Board Meeting
 
M.D. read out the Minutes of the 101st Board Meeting and after brief discussion the minutes were confirmed. However, it has been decided that in future, compliance on the action taken on the report, may be submitted to the Board.

Item No.3 : Sewing Machine Scheme
 
M.D. read out the Gramin Mahila Swayam Rojgar Yojana Scheme to the Board. After brief discussion in principle, the scheme was approved
 
Item No.4 : Shifting of Leather Training & Production Centre to Margao
 
At the outset, Chairperson was of the opinion that the proposal for transfer of Leather Training & Production Centre to South Goa was not discussed with her and advised that in future, all the decisions should be discussed with written approval to be taken. So also, all the agenda for the meeting to be discussed before putting up to the Board. Then, M.D. explained in brief the purpose of shifting the Leather Training & Production Centre to South Goa and after discussion, the proposal was approved with the following decision / action.
 
1) Place to be acquired on rental basis instead of outright basis.
 
2)
That the technical feasibility report along with pollution and environmental report to be obtained before the Centre is shifted.
 
Item No.5 : Opening of Emporium at KTC bus stand, Cancona
 
M.D. briefed the Board regarding opening of Emporium at KTC Bus Stand, Cancona. After brief discussion, Board decided to open Handicrafts Emporium at Cancona on Franchise basis.
 
During further discussion on business of the Corporation for fall down in turnover, the Board decided the following measures.
 
1)
Timing of the Emporium to be changed to 10.00 a.m. to 7.30 p.m and in some emporium to 10.00 to 8.00 p.m.
   
2) Emporia to be kept open on Sundays
   
3)
Packing to be improved. Firms dealing with packing material to be contacted. Offer of Advertisement on kiosks to be accepted and implemented.
   

4)
Handicrafts counters to be provided to artisans for sale of their products in the Emporia on monthly rental basis.
 
Item No.6
 
Purchase of Steel from local manufacturers KUNDIL, Goa Ispat, Shirdi and SSI Units from outside Goa and general guidelines for retail wholesale sale.
 
M.D, explained to the Board the fall in steel sales and after brief discussion the proposed agenda for procurement of steel in small quantities depending upon the requirement, from Kundil, Goa Ispat, Shirdi, etc was approved. General Guidelines for retail / wholesale trade was discussed and approved.
It was also approved to offer trade discounts to the traders and also approved The opening of new stock points all over Goa. Mapusa and Margao stock points to be opened at the earliest.
 
Item No.7
 
Incentives to Trainees to manufacture Handicrafts products for initial period of 3 months.
 
The matter was discussed and the Board members are of the opinion that in addition to the training provided in different courses, the artisans may also be paid incentive of Rs.20/- per piece for initial period of 3 months and expenses / losses incurred on such trainees to be accounted for. Mr. Girish Chodankar opined that a scheme should be worked out and placed before the Board for approval.
 
Item No.8
 
Appointment of temporary Sales Staff in Handicrafts Emporia including staff at New Delhi, Agra & Cancona.
 
M.D. informed the Board that Govt. approval is necessary to appoint staff on contract / temporary basis. At the same time, changes are required to be made in the RRs. After brief discussion, it was decided to manage and run the emporia at New Delhi, Agra and Cancona on Franchise basis/profit sharing basis.
 

Item No.9 : Ex-pest facto approval for obtaining Bank Guarantee of Rs.100/- lakhs with Bank of Maharashtra
 
The Board noted the agenda item and sanctioned ex-post facto approval as per resolution below
 
RESOLUTION No.1003
 
"Resolved that ex-post facto approval is accorded for obtaining the Bank Guarantee of Rs,100 lakhs and Performance Bank Guarantee of Rs.15.00 lakhs from the Bank of Maharashtra, Panaji, to be submitted to SAIL, Nagpur."
 
"Resolved further that ex-post facto approval is also accorded for the Agreement signed by the Corporation for the appointment as Consignment Agent at Goa for SAIL."
 
"Resolved further that Managing Director be and is hereby authorized to take further necessary action in the matter."
 
Item No.10 : NOC issued under Preferential Purchase Scheme for non-availability of materials
 
The matter was discussed and it was decided that Chairperson and Shri Savio de Souza to take up the matter with the Rate Contract Committee to include more trading items
 
Rate Contract. It was also decided that henceforth no NOC should be given without approval of Chairperson for the items specified in the rate contract..
 
Item No.11 : Progress on the completion of the office building renovation and; further action in the matter.
 
The matter came up for discussion and the Board has taken serious note of delay in the office renovation. After brief discussion, M.D. informed the Board that office renovation will be completed before 15th April, 2006 and the inauguration can be fixed on 15th April, 2006.
 

Item NO.12 : Approval of expenditure on Hyderabad Official visit of the Board of Directors
 
The Board noted the agenda item on the expenditure of study tour to Hyderabad and ex-post facto sanction was accorded as per resolution below
 
RESOLUTION No.1004
 
"Resolved that ex-post facto approval may be accorded for the expenditure of Rs.71,695/¬incurred on the official tour to Hyderabad from 17.01.06 to 24.01.06."
 
"Resolved further that Managing Director be and is hereby authorized to take further necessary action in the matter."
 
Item NO.13 : Provision for Doubtful Debts amounting to Rs.34,99,934.05 in the accounts for the year ended March, 2006
 
M.D. brief the Board about the outstanding recovery from the customers and further informed that for most of the sizeable amounts of outstandings, suits have been filed in different Courts. After brief discussion, the Board members were of the view that in case if any offer for settlement is received from any customer / debtor, either out of Court settlement or otherwise, the final settlement may be agreed limiting the amount to the principal amount outstanding, to avoid further litigations and expenditure.
 
After further discussion, it was decided to approve the provision for doubtful debtors and at the same time, necessary efforts should be made to recover the amounts by filing suit and in one time settlement by restricting to the principal amount as per resolution below.
 
RESOLUTION NO.1005
 
"Resolved that the amount of Rs.34,99,934/- be and is hereby approved for providing the same in the books of accounts of the Company for the year ended 31st March, 2006 as provision for Doubtful Debts."
 
"Resolved further that all out efforts may be made to recover the outstanding dues provided for. by taking action wherever possible."
 

"Resolved further that amount of outstanding from the debtors / customers be settled by one time settlement by restricting to the principal amount only and waving the interest thereon by and is hereby approved."
 
"Resolved further that Managing Director be and is hereby authorized to take further necessary action in the matter."
 
Item No.14 : Approval for the expenditure on Aparant Maand, Navelim   and Crafts & Carnival at Merces.
 
The Board noted the expenditure incurred on holding of Aparant Maand, Navelim and Crafts & Carnival 2006 at Merces and sanctioned the expenditure as per resolution below.
 
RESOLUTION NO.1006
 
"Resolved that ex-post facto approval for the expenditure of Rs.19.48 lakhs and 18.63 lakhs on Aparant Maand 2005 and Crafts & Carnival 2006 respectively be and is hereby approved."
 
"Resolved further that Managing Director be and is hereby authorized to take further necessary action in the matter."
 
ANY  OTHER  ITEM
 
1)
  1. Traffic Islands
Director, Shri Savio De Souza informed the Board that as discussed in the earlier meetings it is now required to take over the beautification of traffic island opposite Sai Service, Porvorim, near Agnel Ashram at Verna and Colva Circle, Margao from respective agencies and the work to be carried out as per the designs and approval. The matter was discussed and approval for acquiring the traffic islands and implementation of their beautification was given by the Board.
 
2 ) The list of all the beneficiaries who have been issued allotment letters and have not complied with the formalities is to be submitted to the Chairperson and as suggested by the Board members, those beneficiaries who have not complied with the formalities within six months of allotment, their allotment may be cancelled after taking necessary approval of the Government.
 
 

The matter ended with a vote of thanks to the Chair.