101st Meeting of Board of Directors held on 29th September 2005

MINUTES OF THE 101st MEETING OF THE BOARD OF DIRECTORS OF GHRSSIDC HELD ON 29th SEPTEMBER, 2005 at 10.00 A.M. AT HOTEL MANDOVI, PANAJI

 
The following members were present
     
1) Mrs. Victoria R. Fernandes, MLA Chairperson
     
2) Shri William Gonsalves Director
     
3) Shri Savio De Souza Director
     
4) Shri Keshav K. Kamat Director
     
5) Shri Nilesh S. Pednekar Director
     
6) Shri Girish Chodankar Director
     
7) Shri Manuel Vaz Director
     
8) Santosh A. Borkar Managing Director
     
 
Item No.1: Leave of Absence
 
Leave of Absence was granted to the Directors
 
(1) Shri Dinesh K. Nair
 
(2) Shri Venkatesh A. Dessai
 
(3) Shri Prasad R. Naik Dessai)
 
(4) Shri J.K. Dadoo, Dev. Commissioner /Secretary (Industries).
 
 

Item No.2
Confirmation of the Minutes of the 100th Board Meeting
 
M.D. read out the Minutes of the 100th Board Meeting and after brief discussion, the minutes were confirmed.
 
Item No.3
Opening of Shops at Neuginagar in the existing renovated complex.
 
The matter was discussed and it was decided that GHRSSIDC approach the Director of Industries & Mines for suitable place in the adjoining Complex for shops in the Craft Complex. It was also decided that Directors should visit and make suitable suggestion. Further, Chairperson suggested that as it will be in the interest of the Corporation that 2 shops as suggested should be opened by breaking the wall on the side facing the road of the existing building. The internal renovation of the shops will be done later by calling separate tender and the same was discussed by the Chairperson, the Architect, Mr. Shirodkar and the Contractor in the presence of the Director, Mr. Savio De Souza on 21st Sept 05.
 
Item No.4
Appointment of Labour Consultant
 
The Board noted the agenda item and approved the appointment of Labour Consultant, Shri ______________________________________
 
Item No.5
Appointment of Architects for Goa Haat and renovation of Sheds and Emporia
 
The Board noted the agenda item and approved the appointment of two Architects for Goa Haat and Renovation of Sheds and Emporia namely Shri_______________________________and Shri_______________________________ respectively.
 
Item No.6
Renovation of Kakoda Shed.
 
The Board approved the renovation of the existing Kakoda Shed and authorized M.D. to obtain the estimates and plans from the Architects.
 

Item No.7 : Opening of Steel Stockyard at North Goa and South Goa and acquiring of place for the same.
 
M.D. informed the Board that we have already taken a Resolution in the 100th Board Meeting as per Item No.16 for the appointment of Distributors for Iron and Steel items and therefore opening of Stockyard in North & South Goa is not feasible. However, it has been decided to advertise and call for inquiries for availability of land in North Goa so that the Corporation could have a stockyard at North Goa. As it would be convenient to unload steel from SAIL which enters Goa through Colvale in North Goa and as the heavy loaded Trucks cannot cross on the Mandovi Bridge and they have to go to Ponda and then Verna, Agents could be appointed in areas where there is a market i.e. Sancoale etc.
 
Item No.8 : Appointment of Advocate
 
The Board noted the agenda item and approved the appointment of Advocate Shri _______________________________________
 
Item No.9 : Appointment of Agency for conducting Exhibitions
 
The matter was discussed and appointment of new Agency for conducting exhibitions whenever such exhibitions are held after following the proper procedure, was approved.
 
Item No.10 : Providing Counter space to Department of Information and  Department of Tourism at Delhi/Agra in the Corporation's Emporia.
 
Chairperson briefed the Board about the proposed opening of emporia at Delhi & Agra. After brief discussion the Board agreed to provide Counter space to Department of Information and Department of Tourism at Delhi/Agra in the Corporation's Emporia on reasonable charges.
 
Item NO.11 : Directors visit to North Eastern States to study the Handicrafts
 
Chairman brought to the notice that there are different types of Handicrafts available in the North Eastern States. To have more accessibility of these items, it was decided to study the items and procure the some good items which are saleable for display and sale through our proposed new Emporia at Delhi and Agra. Board is of the opinion that visit may be undertaken provided we receive invitation from these places.
 

Item No.12
Setting up of Purchase Committee for Handicrafts
 
Board noted the agenda item and approved appointment of Purchase Committee for the new crafts to be procured from the artisans. Further the Board has authorized the Chairperson to decide and appoint some Professional artist, Artlovers/NGO and two Directors alongwith the Chairperson as it was felt at the moment there is lot of stock lying and as such it required some professional help of some who could spare sometime for the love of Handicraft atleast once every two months.
 
Item NO.13
Organising of discount sales of non-moving handicrafts
 
Mr. Savio De Souza, Director brought to the notice of the Board that there are lot of non¬moving items lying in different Emporia which need to be disposed off by organizing discount sales at different places. The Board also felt that non-moving items from one emporium may be moved to other emporia where these items can be sold. The Board noted the same and approved the organization of discount sale after closing of inventory is done on 31/3/06.
 
Further in the course of discussion, Board members were of the view that our emporia could be better managed and felt that the timing of the emporia are to be changed by keeping them open from 10.00 a.m.. to 8.00 p.m.. and also working on Sundays and holidays and authorized the Managing Director to take necessary action in implementing the timings for opening and closing the emporia. Also advertise our Emporia from the hotels by way boards, door tags, pamphlets, etc.
 
It was further felt by the Board members that we may explore the possibility of displaying Handicrafts items in Five Star Hotels including the Tourist Centres.
 
Item No.14
Outsourcing of Bicholim Production Centre.
 
The Board noted the agenda item and were of the opinion that a study would be conducted before outsourcing the Bicholim Production Centre as this has been recently renovated) and amounts on new machinery.
 

Item No.15 :
Organising Aparant Maand, date, venue and expenditure to be decided.
 
The Board noted the agenda item and authorized Chairperson and M.D. to decide the date, venue and the estimated expenditure to be incurred on organizing the Aparant Maand.
 
Item No.16 :
Holding of Craft Bazar, date, venue and expenditure to be decided.
 
M.D. briefed the Board on holding of the Craft Bazar with the assistance of D.C.(Handicrafts) and further authorized Chairperson and M.D. to decide on the date venue and estimated expenditure.
 
Item No.17
Import of Wood
 
The Board noted the agenda item and authorized Shri Keshav Kamat, Director to pursue the matter and obtain more details on the subject.
 
Item No.18
Opening of Handicrafts Emporium at Mumbai
 
The Board approved the opening of Handicrafts Emporium at Mumbai, however, the Board members were of the view that the Mumbai emporium may be opened only after the opening of Delhi and Agra Emporia and in the meantime, a suitable location may be seen.
 
Item NO.19
Silver Jubilee Celebration programme to be chalked out and expenditure to be decided.
 
As approved in the last Board Meeting, to decide and finalise holding of programme on account of Silver Jubilee Celebration and it was decided to entrust Shri Savio De Souza to finalise a detail Programme from 3rd November, 2005 to 2nd November 2006.
 

Item NO.20
Setting up of 4 stalls at IFFI, near INOX2 stalls and outside 2 stalls
 
The Board approved the setting up of Handicrafts stalls at IFFI, near INOX and stalls outside provided it is approved by the Entertainment Society.
 
It was further brought to the notice by Shri Girish Chodankar that he is one of the members of the IFFI Committee and therefore request may be sent to him for taking up the matter regarding the stalls.
 
Item No.21
Renovation of D2/13 Shed at Bicholim Industrial Estate.
 
The Board approved the agenda item of renovation of Shed No.D2/13 at Bicholim Industrial Estate. M.D., however, clarified that the expenditure incurred on the renovation may be debited to the Goa Handicrafts Artisans Welfare Trust since the shed belongs to the Trust.
 
Item No.22
Appointment of staff at New Delhi after following proper recruitment procedure - Goa Emporium at Baba Kharak Singh Marg.
 
The Board noted the agenda item and approved the recruitment of staff of Goan origin at New Delhi Emporium by following the recruitment procedure.
 
Item No.23
Construction of stall inside Rajiv Bhawan after following  proper  procedure.
 
The Board noted the agenda item and approved construction of stall at Rajiv Bhawan by following the proper procedure.
 
Item No.24
Appointment of staff or Franchisee at Agra after following proper procedure Goa Emporium near Taj
 
The Board noted the agenda and approved application of Franchisee for Agra Emporium and further authorized Chairperson to decide the appointment of staff or Franchise basis at Agra after following proper procedure.
 

Item No.25 : Construction of stall after following proper procedure.
 
The Board noted the agenda and approved the proposal to have proper arrangement like furniture, racks, etc. for display and sale of Handicrafts at Agra emporia.
 
Item No.26 : Web Designing
 
Board noted the agenda and decided to keep the matter pending and study if there is a need and in what way the Corporation can benefit.
 
Item No.27 : Computer Servicing
 
Board noted the agenda item and decided to keep the matter pending.
 
Item No.28 : Scratch Card Scheme
 
Board after a brief discussion approved the Scheme and its implementation. Board also felt that use of Hoarding as a Media may be discouraged and instead opted for traffic islands and other type of advertising i.e. stands for traffic police, etc.
 
Item No.29 : Renovation of Shed D2/13 at Bicholim.
 
The item was deleted as it was discussed in the earlier item.
 
Item No.30 : Petrol allowance to Manager
 
The Board authorized M.D. to collect the information from other Corporations and put up the matter again.
 
Item No.31, : Common Facility Centre.
 
Board approved the setting up of Common Facility Centre at Santa Cruz and to purchase Sewing Machine , Vermicilli Machine , Papad Machine on priority. Premises to be hired on rental basis. Modification, renovation if required to the CFC may be undertaken
 

Item No.32
Restructuring - Goa Institute of Management
 
M.D. placed the matter before the Board and the letter received from the Goa Institute of Management for restructuring of the Corporation's activities. After brief discussion, Board authorized Chairperson to explore the possibility of appointing outside Agency for the same instead of Goa Institute of Management.
 
Further, it was also felt by others Directors that being a Government run Corporation , it would be advisable to discuss the problems with similar other Corporations in Goa and outside. It was also suggested that we could employ a Consultant instead, if required who could advise us on not only restructuring but also Organisational matters, purchases (new & old) and also sales..
 
Item No. 33
Performance upto September  05 - Progress Report.
 
M.D. placed the half yearly Progress Report ended 31st September '05 vis a vis the turnover of the first half of 04/05 and informed that due to fall in the turnover of steel, the Corporation may show a loss 0f approx. Rs.20.00 lakhs as 0f 30th September'05. After brief discussion, Board members felt that programme / lecture 0n motivation 0f sales staff may be conducted s0 that the sales efficiency may improve. It was also decided to approach Govt. for purchase 0f their steel requirement from GHRSSIDC s0 that the volume lost in the first half may be recovered.
 
Item No.34 : Supply of Notebooks, Uniforms & Raincoats to Education Dept.
 
The Board noted the agenda item and approved the execution 0f order of Note Books, Uniforms by following the normal procedure.
 
Item No.35 : Supply of Computer Tables and Chairs to Education Dept.
 
The Board noted the agenda item and approved the execution of order of Computer Tables and Chairs to Education Dept. by following the normal procedure.
 

Any Other Item

 
1)  
Mr. Savio De Souza informed the Board that he has received a representation from one of the staff , Mr. Gurudas Gaonkar informing hint that his medical bills have not been approved and expected the matter t0 be placed before the Board. M.D. briefed the Board 0n the issue and explained the medical rules followed by the Corporation and that medical expenditure incurred by the staff does not conform within the rules, hence cannot be considered. The matter was discussed and the Board authorized the Chairperson t0 decide the matter and if the same is within the rules and regulations 0f the Medical Attendance Rules as well as Corporation's Medical Rules.
     
2) (i)
1) Mr. Savio De Souza informed the Board that he has received a representation from one of the staff , Mr. Gurudas Gaonkar informing hint that his medical bills have not been approved and expected the matter t0 be placed before the Board. M.D. briefed the Board 0n the issue and explained the medical rules followed by the Corporation and that medical expenditure incurred by the staff does not conform within the rules, hence cannot be considered. The matter was discussed and the Board authorized the Chairperson t0 decide the matter and if the same is within the rules and regulations 0f the Medical Attendance Rules as well as Corporation's Medical Rules.
     
  (ii)
It was also requested to seriously see if any other Corporation has got exemption so that it also could avail of the same as this was a huge amount to be paid.
     
 
 

The meeting ended with a vote of thanks to the Chair.