100th Meeting of Board of Directors held on 9th August 2005

MINUTES OF THE 100th MEETING OF THE BOARD OF DIRECTORS OF GHRSSIDC HELD ON 9th AUGUST, 2005 at 10.00 A.M.
 
The following members were present
     
1) Mrs. Victoria R. Fernandes, MLA Chairperson
     
2) Shri Savio De Souza Director
     
3) Shri Dinesh K. Nair Director
     
4) Shri Keshav K. Kamat Director
     
5) Shri Nilesh S. Pednekar Director
     
6) Shri Venkatesh A. Desai Director
     
7) Shri Prasad R. Naik Dessai Director
     
8) Shri J.K. Dadoo, Dev. Commissioner Director
     
8) Santosh A. Borkar Managing Director
     
 
Item No.1: Leave of Absence
 
Leave of Absence was granted to the Directors
 
(1) Shri William Gonsalves
 
(2) Shri Girish Chodankar
 
(3) Shri Manuel Vaz.
 
At the outset, Chairperson welcomed the newly constituted Board members of the Corporation and explained to them the objectives and the functioning of the Corporation and, agenda items were taken up for discussion.
 

Item No.2
Confirmation of the Minutes of the 99th Board Meeting
 
M.D. read out the Minutes of the 99th Board Meeting for confirmation. However, after brief discussion, the minutes were confirmed with the following amendment in the minutes.
 
Item No.1
Proposal for recruitment of the required Emporium Staff may be sent to Government for approval.
   
Item No. 4
Renovation of the Office of the Craft Complex again came up for discussion, in view of the shabby condition of the Office premises including the non availability of proper space for sitting arrangement for visitors of Chairperson, M.D. Chairperson felt that this work which is on hold should be taken up on priority.
   
 
M.D. further informed the Members that the Budget provision leas already been earmarked and received from the Government as Grant in Aid and is required to be spent within the minimum time' limit. Otherwise the amount will have to be returned back to the Government if not spent and no extension of time is given by the Govt.
   
 
After brief discussion and on going through the concerned Tender file of the earlier tender called on 31/3/2005 Board were of the opinion that the office renovation may be carried out urgently from an experienced Contractor whose rates are reasonable and work order may be issued to the contractor for execution of the work of the GHRSSIDC Office AT Craft Complex on priority basis, provided the contractor accepts the earlier rates quoted by him in writing. Board felt that Chairperson may look into the issue and give proper direction.
 
Item No.3
Reconstitution of the Board of Directors of the Company
 
M.D. read out the order received from the Government on the reconstitution of the Board of the Corporation. The Board noted the same as per the resolution below with a minor correction in the names of some of the Directors.
 

1) Shri Savio D'Souza to Savio De Souza
 
2) Shri Dinesh Naik to Dinesh K. Nair
 
3) Shri Bandu Dessai to Venkatesh A. Dessai
 
Item No.4
 
To consider and approve the Provisions made in the Accounts and to approve the Profit & Loss Accounts for the year ended 31st March, 2005 and the Balance Sheet drawn as at that date, along with the Schedules and Notes attached thereto.t
 
M.D. reviewed the performance of the Company for the year ended 2005 viz viz the last year's 2004 and informed the Board Members the good achievement made by the Corporation with a sizeable profit of Rs.27.52 lakhs after making the provision of Rs.26.00 lakhs towards the ESI payment. After detail
deliberations by all the members and with the excellent performance achieved by the Corporation, the accounts for the year, ended 31st March, 2005 were passed as per the following resolution
 
RESOLUTION NO.999
 
"Resolved that the following Provisions made in the Accounts for the year ended 31st March, 2005 be and is hereby approved..
 
A

Depreciation

Rs.6,78,136.00
     
B The following additions have been made h) Fixed assets during the year 2004 - 2005 be and are hereby approved. Car / Scooter Rs.35,166/­
     
C APPROVAL OF ACCOUNTS  
 
The following Resolution may be passed
 

RESOLUTION
 
"Resolved that the draft Balance Sheet as at 3.03.2005 and the Profit & Loss Account with Schedules and Notes attached thereto, now placed before the Board be and are hereby approved and that Chairperson of the Company, Smt. Victoria Fernandes and Shri Santosh A.S. Borkar , Managing Director be and are hereby authorized to sign the same and the Accounts be submitted thereafter to the Statutory Auditors for their Report thereon."
 
"Resolved further that Shri R.S. Parab, Manager Accounts of the Corporation, be and is hereby authorized to sign the Draft Balance Sheet as at 31/03/05 and the Profit & Loss Account with Schedules and Notes attached thereto, along with the Managing Director and Chairman of the Corporation."
 
Item No.5
 
To approve Draft Director's Report to Shareholders for the year ended 31st March, 2005
 
M.D. informed the Board Members the activities undertaken by the Corporation and the turnover achieved compared to last year. After brief discussion on the Report viz a viz the earlier figures, it was resolved as follows
 
RESOLUTION NO.1000
 
"Resolved that the draft Directors' Report in respect of the year ended 31st March, 2005 initiated by the Managing Director for the purpose of identification and submitted to this meeting be and is hereby approved."
 
"Resolved further that the Chairperson be and is hereby authorized to sign and authenticate the same on behalf of the Board of Directors."
 
"It is further resolved that the Managing Director be and is hereby authorized to convene the Annual General Meeting within the Statutory period of 30/09/2005."
 

Item No.6
 
Payment of Bonus / Ex-Gratia to the Employees of the Corporation for the financial year 2004-05
 
The Board approved the renovation of the existing Kakoda Shed and authorized M.D. to obtain the estimates and plans from the Architects.
 
The agenda item was discussed and Chairperson was of the opinion that bonus at the higher rate may be considered, however, it was also discussed that giving higher bonus .may invite query from the Government and may have disparity with other Corporations and therefore, the Board was of the opinion that we may release only 8.33% as per resolution below.
 
RESOLUTION NO.1001
 
"Resolved that payment of Bonus / Ex-Gratia on the total emoluments (Basic + D.A.) 8.33% amounting to Rs.6,73,106/- payable to employees including Chairperson staff and daily wagers/contract employees for the year ended 31/3/05 be and is hereby approved."
 
"Resolved further that Bonus/ Ex-Gratia be released before the Ganesh Chaturthi Festival."
 
"Resolved further that Managing Director be and is hereby authorized to take further necessary action in the matter."
 
Item No.7 : Re-appointment of Internal Auditors and Tax Auditors of the Company
 
M.D. informed the Board Members about the reappointment of the Internal Auditors on completion of earlier successful period of 2 years in March '05. However, majority of the Board members were of the view that the appointment of the Internal Auditor's may be left to the Chairperson on the same earlier terms and conditions and accordingly Chairperson has suggested the name of M/s. R.K. Pikale & Co., Chartered Accountants, Panaji as per the resolution below.
 

RESOLUTION No.1002
 
"Resolved that M/s R.K. Pikale & Co, Chartered Accountants, Panaji be and is hereby appointed as Internal Auditors & Tax Auditors of the Company for the period from 01/D4/05 to 31/3/07 with the monthly remuneration of Rs.5000/- payable quarterly for Internal Audit on the earlier terms and conditions."
 
"Resolved further that by virtue of holding the Internal Auditorship of the Company, M/s. R.K. Pikale & Co, Chartered Accountants, Panaji may be appointed as Tax Auditors of the Company for the period from 01/04/05 to 31/3/07 with the remuneration of Rs.5000/- per annum.
 
Item No. 8. Opening of New Emporia
 
"Resolved further that Managing Director be and is hereby authorized to take necessary action in the matter."
 
The above agenda item was discussed and approved. It was agreed in principle to implement the above item by the Board. However, implementation of the above item may be ;carried out as per the scheme and approval of D.C.(Handicrafts), New Delhi. Shri J. K. Dadoo, Development Commissioner highlighted number of schemes already existing with D.C. (Handicrafts ) New Delhi with budgetary support as Grant in Aid. In view of the above, it is proposed to approach D.C. (Handicrafts) for implementation of the above agenda item for their approval and grants of budgetary support on urgent basis.
 
It was further decided to open new Emporia on Franchise basis at important centres like Colva, Old Goa, Mangueshi, Calangute, Kala Academy, Inox (Old GMC Complex).
 
It was also decided to renovate Emporia, those which are not renovated last year like Calangute Residency, BPC (Azulejos). Also to have a focus on retail steel market and to support steel requirements of SSI in Kakoda Industrial
 
Item No.9 : Opening of Exclusive Showroom for Golden Jewellery items produced by Goan Jewellers
 
The above agenda item was discussed and approved. It was agreed in principle to implement the above item by the Board. However, implementation of the above item may be carried out as per the scheme and approval of D.C.(Handicrafts), New Delhi.
 

Shri J. K. Dadoo, Development Commissioner highlighted number of schemes already existing with D.C. (Handicrafts ) New Delhi with budgetary support as Grant in Aid. In view of the above, it is proposed to approach D.C. (Handicrafts) for implementation of the above agenda item for their approval and grants of budgetary support on urgent basis.
 
It was further decided by the Board to authorize Shri _______________________ to explore the possibility of opening Showroom for Golden Jewellery and it feasibility and submit the report to the Board.
 
Item No.10
 
Silver Jubilee Celebration of the Corporation on completion of 25 years
 
The above agenda item was discussed and approved. It was agreed in principle to implement the above item by the Board and after brief discussion, the Committee was constituted by the Board which consists of Manager (Mktg), Manager (Accts), Shri Nilesh Pednekar Director, Shri Savio De Souza Director and one person from the press ,.and one member who will be decided by the Chairperson and submit the proposal to the Board:'
 
Item No.11 :
 
Establishing/Setting up of Goa Haat on similar lines of Delhi Haat in North Goa
 
The above agenda item was discussed and approved. It was agreed in principle to implement the above item by the Board. However, implementation of the above item may be carried out as per the scheme and approval of D.C.(Handicrafts), New Delhi. Shri J. K. Dadoo, Development Commissioner highlighted number of schemes already existing with D.C. (Handicrafts) New Delhi with budgetary support as Grant in Aid. In view of the above, it is proposed to approach D.C. (Handicrafts) for implementation of the above agenda item for their approval and grants of budgetary support on urgent basis. After brief discussion, it was decided that a suitable scheme may be prepared by the Managing Director, get it approved by D.C. (Handicrafts) and also put up to the Committee consisting of Chairperson, Secretary (Industries) and Mr. Savio De Souza, Director.
 

Item No.12 : Establishing of Shopping Malls (beachside)
 
The above agenda item was discussed and approved. It was agreed in principle to implement the above item by the Board. However, implementation of the above item may be carried out as per the scheme and approval of D.C.(Handicrafts), New Delhi. Shri J. K. Dadoo, Development Commissioner highlighted number of schemes already existing with D.C. (Handicrafts ) New Delhi with budgetary support as Grant in Aid. In view of the above, it is proposed to approach D.C. (Handicrafts) for implementation of the above agenda item for their approval and grants of budgetary support on urgent basis.
 
After brief discussion on the subject, it was decided to prepare a scheme by the Committee consisting of Shri Keshav Kamat, Shri Prasad R. Naik Dessai and Shri Dinesh K. Nair and put up the proposal to the Board.
 
Item No.13 : Publicity budget for aggressively marketing the Goa Handicrafts items
 
The above agenda item was discussed and approved. It was agreed in principle to implement the above item by the Board. However, implementation of the above item may be carried out as per the scheme and approval of D.C.(Handicrafts), New Delhi. Shri J. K. Dadoo, Development Commissioner highlighted number of schemes already- existing with D.C. (Handicrafts ) New Delhi with budgetary support as Grant in Aid. In view of the above, it is proposed to approach D.C. (Handicrafts) for implementation of the above agenda item for their approval and grants of budgetary support on urgent basis.
 
It was also decided to authorize Shri Savio De Souza and the Manager (Mktg) to look out for various traffic islands and to get them beautified before 3rd November, 2005 and also to write to Information Minister and Tourism Minister to insert the Goa Handicrafts Logo alongwith a small caption on the Govt. Calendar and Goa Govt. Directory, Brochure / Literature printed by them. The expenses and the fees will be borne by the Corporation.
 
Item No.14 : Booking Agents for Handicrafts Items
 
The Board approved the agenda item for booking agents for Handicrafts items for appointment of agents for selling Handicrafts on commission @ 10%. These agents could be_ individuals or tour operators, etc. The same could be taken for a period of four months trial period by fixing target and also giving T.A/D.A.
 

In addition to the above, it was decided to work out a scheme in consultation with the Chairperson. It was also decided to release the required advertisement. It was also decided that a Marketing Committee consisting of Chairperson and two Directors be formed.
 
Item No.15 :
 
Publicity by Multinationals / Products of reputed brand etc. on the Kiosks under Deendayal Swayam Rojgar Yojana.
 
The Board noted the item and approved the display and publicity by Multinationals / Products of reputed brand on the kiosk under DDSRY under following terms
 
1)
Ad to be displayed on the three sides of the kiosk.
   
2)
The 50% of annual rent towards publicity be passed on to the individual beneficiary till such time the Corporation's dues are cleared/ paid by the Beneficiary.
   
3)
It was also decided that Manager (Mktg) may advertise on Newspapers, calling Multinational Companies and owners of the branded products who would like to advertise on the kiosks after working out the necessary formalities, amount paid for each kiosk, etc.
   
4)
A Committee consisting of Shri Venkatesh Dessai, Shri Keshav Kamat and Shri Dinesh Nair be formed for the above work.
 
Item No.16 :
 
Appointment of Distributors for Iron & Steel items procured from Steel Authority of India, JINDAL, etc.
 
The Board noted the agenda item and approved the appointment of Distributors for Iron & Steel items on commission basis. The Chairperson be given the necessary details i.e. Commission, financial implications etc so that the agents may be appointed.
 

Item No.17 : Commercial as well as developmental activities to be introduced for implementation and earlier activities also to be continued for implementation
 
1)   Implementation of DDSRY
 
The Board approved the implementation of the scheme for additional 100 more beneficiaries. However, as regards reduction of interest from 10% and below, it has been decided to obtain their turnover / sales from the individual beneficiary and after making a survey, proposal may be put up to the Board for reduction in the interest rate. It has been decided to obtain their turnover / sales by informing them to submit their audited income expenditure statement from the individual beneficiary and after verifying, visiting their places and making survey reports, proposal may be put up to the Board for reduction in the interest rates.
 
The following; Directors are hereby appointed as Committee members for inspection of DDSRY.
 
  (i) Shri Venkatesh Dessai
     
  (ii) Shri Nilesh Pednekar
     
  (iii) Shri Dinesh K. Nair
     
  (iv) Shri Prasad R. Naik
     
  (v) Shri William Gonsalves
     
  (vi) Shri Girish Chodankar
 
The Selection Committee will be as per Govt. Order No 15/12/2001-IND dated 7/12/2001
 
2)   Renovation of Emporia
 
It has been informed by Development Commissioner, that the work of renovation of the Emporia may be undertaken with the assistance of D.C. (Handicrafts), New Delhi through their formulated schemes.
 
 

3)   Display of Goan Branded Products
 
The Board agreed for the display and sale of only Goan packed food product through our Emporia having expiry date, licence and price on them.
 
4)   Mobile Van
 
The Board agreed for purchase of Mobile Vans for marketing of Handicrafts products two each for North Goa and South Goa through the existing scheme of the D.C. (Handicrafts).
 
5)   Paper Bags Stationery Items
 
The Board approved the same and Corporation may implement the scheme for the benefit of artisans and to avoid pollution caused due to use of plastic bags.
 
6)   Old Wooden furniture, Window and door frames
 
The Board approved the same and it may be implemented by the Corporation.
 
7)   Better Training facility
 
The Board agreed for the training facilities to be provided to Goan artisans all over Goa in Pottery, Bamboo, Crochet, Coconut including Jute. However, the proposal may be sent to the D.C.(Handicrafts) / NCJD under their scheme for providing budgetary support and approval.
 
8)   VAT Exemption
 
The Board agreed for the same and decided to make a representation to the Government for 0% exemption of VAT on Handicrafts made in Goa only i.e. registered with the GHRSSIDC, Goa and a copy of the representation may be sent to the President GSIA for taking up the matter with the Commissioner where he is also a member of the Committee.
 
9)   Introducing Scheme for making Cement Blocks, slabs, etc.
     
10)   Marketing of PVC Pipes of 110 & 160 mm to be introduced  

     
11)   Sale of Bitumen
     
12)   Sale of Tor Steel and other steel products produced by steel re-rolling mills in and around Goa
     
13)   Sale of Computers
     
The Board approved the above agenda items. However, it has been decided to bring the Preferential Purchase Rate Contract.
 
14)   Supply of Tyres & Tubes to KTC
 
The matter came up for discussion and it has been decided to approach the KTC to find out why the KTC is not purchasing Tyres & Tubes from the Corporation which is a Govt. Nodal Agency.
 
15)   D.A. to the Staff
 
The Board noted the item and it has decided to approach the Government for issuing instruction for release of DA to the staff.
 
16)   Logo on MRP
 
It was decided by the Board that the price sticker on the Handicrafts items should have the Logo on the MRP and our Logo should be used on all the correspondence and bills etc.
 
Item No.18
Transportation of Iron & Steel items by Rail instead of Road
Transport
 
The Board accepted the proposal for transportation of steel by rail instead of road. However, before exploring such an option, cost analysis and feasibility study may be done and compared with the current transportation system. The Internal Auditors may be assigned this job.
 
 

Item No 19 Taking over of Shed from GIDC on outright basis
 
M.D. informed the Board members that instead of purchasing GIDC Shed on outright basis, we may hire premises on rental basis in the different talukas whenever there is a training programme. Further M.D. clarified that all the GIDC shed are located in the interior of the industrial estates and it will be difficult for the trainees from the rural areas to attend the training.
 
It was further decided by the Board that whenever sheds are not available on rental basis or as the rent is exhorbitant, a shed should be purchased /built on land from GIDC /private. It was further decided that craftsmen/artisans coming from those areas which are not developed or the people who are not well to do and as such depending on the various factors, it will be decided.
 
Item No. 20
Henceforth, Chairperson /authorized person will have to also approve (counter sign) old and new contracts (purchases and sale's). This decision is taken by the Board under article 69(X) of the Articles of Association. As being Chairperson of the Corporation, it would be only just and fair that except matter of day to day working and expenses, all other details be brought to her notice.
 
The above matter was discussed and dropped.
 
 

The meeting ended with a vote of thanks to the Chair.